BS ISO 15489 PDF

BS ISO establishes the core concepts and principles for the creation, capture and management of records. It provides guidance on. Second edition. Reference number. ISO (E). Copyrighted material licensed to University of Toronto by Thomson Scientific. In one sense, the contents of ISO are less important than its existence. The fact that records managers can point to an ISO/BSI Standard for their discipline.

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Principles for managing records Decide what records need to be created and what should be included in them Decide the format and structure of the records, and the technology used to create and capture them Decide about metadata creation and management, including persistent linkage between records Identify use requirements Decide what records to keep, why and for how long Decide how to organise the records Identify the organisational risk of not maintaining records Ensure safe storage, 1548 delivery and preservation over time Comply with ba policy, organisational needs and relevant standards Evaluate and improve the processes.

Information risk and governance officers Records managers Information managers IT managers Information security managers Enterprise architects Chief information officers Archivists, special librarians Knowledge management professionals Business administrators Legal advisors All individuals within organizations who are responsible for the oversight of record management and information governance practices Why should you use this standard?

Why preserve digital data?

ISO 15489 Records management

Functionality ISO identifies how systematic management of records can ensure that an organisation, an individual or a project’s future decisions and activities can be supported through ready access to evidence of actions, and past business activities, while facilitating compliance with any pertaining regulatory environments.

Here’s an example of what they look like: You may experience issues viewing this site in Internet Explorer 9, 10 or The standard is complemented by ISO Take the smart route to manage medical device compliance.


The development and documentation of policies, responsibilities, authorities and training schemes for digital resource management is as important as the design and implementation of a system to ingest, manage, store, render and enable access.

It reviews the use of metadata to support business processes and the relationship with other existing metadata sets for ISO implementation. The standard is made up of 2 parts.

BS ISO 15489-1:2016

Please log in to set sb read status. Setting up reading intentions help you organise your course reading. The need for clearly defined and well documented records management policies and responsibilities, within an organisation or project, along with the benefits which will accrue from development and implementation is outlined.

Information as Thing Previous: Information and documentation — Records management was published inand provides a high-level framework for records management workflow.

ISO – Wikipedia

This standard does not define an implementable metadata set for records management. A series of three books published by the British Standards Institute complement the standard. Please download Chrome or Firefox or view our browser tips. All organizations will benefit from reviewing their record management activities against this standard.

Accept and continue Learn more about the cookies we use and how to change your settings. Good records management is a fundamental element of good information governance and good business.

Conceptual and implementation issueswill be published in July Your basket is empty. Worldwide Standards We can source any standard from anywhere in the world.

The catalogue was created to address the myriad challenges facing those who engage with data. Your reading intentions are also stored in your profile for future reference.

General outlines a framework for best practice, and is izo as a general briefing document, on the basic principles of managing records, for all staff and management of an organisation. It defines the concepts and principles relating to:. It explains how to ensure records are properly curated, easily accessible and correctly documented from creation for as long as required. Learn more about the cookies we use and how to change your settings.


Who is this standard for? Information security management systems. To set sio reading intention, click through to any list item, and look for the panel on the left hand side:.

BS ISO Information and documentation. Records management. Concepts and principles

Entitled Effective records managementthey give more practical advice on using the standard efficiently for management, implementation, and performance management. Instruments required for the implementation of a records management programme Classification system — the development and use of a controlled method of classifying records Controlled vocabulary — for controlled subject access Dispositions — formal documentation concerning what records should be made, what records should be kept and how long to keep them including pre-determined criteria for disposal of records in a transparent manner Classification scheme — for access rights and restrictions.

Have you read this? It includes the following principal changes: This item appears on List: Records management processes Capture Registration Classification Access and security classification Identification of disposition status Storage Use and tracking Implementation of disposition.

Many organizations are currently undertaking initiatives to improve information governance systems and practice across the business. Characteristics of a record and a records system Record characteristics To be authoritative, records must prove to be: It defines the concepts and principles relating to: Guidelines builds on the best practice framework to give more detailed recommendations for managing 14589, including a design and implementation framework for records systems, based on the 8 step DIRS methodology also known as DIRKS methodology.

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